Edwards and its affiliated companies care about your privacy and are committed to protecting your personal information in accordance with fair information practices and applicable data privacy laws.
This Data Privacy notice is intended to describe the practices Edwards follows in relation to the Global Applicant Tracking System (“System”) with respect to the privacy of applicants.
The Global Applicant Tracking System is a cloud-based applicant tracking system. Edwards uses this application globally to conduct its recruitment activities and to provide job opportunities in the country you are about to apply to as well as other countries and regions. This notice will provide comprehensive information about how we will use your personal information within this System and to inform you about your rights in this regard. If you have any questions regarding the processing of your personal information in the System, please contact us via firstname.lastname@example.org.
The provision of your personal information is optional at any time. However, please be aware that your refusal to provide us with your personal information or to process it in the System may result in Edwards not being able to carry out any activity related to your recruitment in this online environment.
This privacy notice explains how Edwards – regardless of nationality or residence - handles the personal data of:
Personal data means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is someone who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person. Special categories of personal data means personal data in the following categories: ethnic or racial origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, gender, sexual orientation, biometric data where processed to uniquely identify a person, genetics, criminal convictions.
The data controller for your personal information is the Edwards entity which is responsible for the advertised position and to whom you address your application.
It is possible that Edwards entities may be jointly responsible for your personal information if you submit applications to multiple Edwards entities via the System.
Edwards licenses the System from SAP SuccessFactors, 1 Tower Place, Suite 1100, South San Francisco, CA 94080, USA (“SAP SuccessFactors”). SAP manages the system on behalf of Edwards for the benefit of Edwards entities globally. The servers which host the system are owned by SAP and situated in Rot, Germany.
To be able to apply for our career opportunities, you need to create an account into the System. This “Candidate Profile” requires a valid e-mail address as a login, along with other information, some of which is mandatory. Mandatory information will be marked accordingly. Your e-mail address allows us to communicate with you if your qualifications and/or preferences match job opportunities, or if you opt to receive automated notifications of job postings at any Edwards entity. Your Candidate Profile also makes it possible for you to access the System to monitor the progress of your application or to amend your personal details should you wish to do so.
During the different stages of the recruitment and selection process, Edwards may process – to the extent necessary and permitted by local law - the following personal data:
In addition, we may need to collect special categories of personal information from you at a later stage in the recruitment process if local employment laws or regulations require us to do so, such as:
Edwards will only collect and process your personal data to the extent necessary for the purposes of recruitment and selection.
Your personal information is processed in the System so that Edwards’ recruitment teams can consider and manage your application for the advertised position and to contact you. Your personal information will be used by Edwards to build the global talent pool database. This will include planning and monitoring recruitment campaigns and notifying you from time to time of current vacancies.
Edwards does not collect or compile personal information obtained by this System for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.
Edwards processes above stated personal data on the following legal bases:
1) You have expressly given your consent e.g. by providing us with your resume, certificates, etc.
2) The processing is necessary for the performance of the contract e.g. drawing up employment contract
3) The processing is required by law e.g. recruitment for a safety function may require certain certificates by law. Specific cases will always be explained in a separate interview.
4) The processing of your data is necessary to protect the legitimate interests of Edwards with a view to a proper assessment of your application, provided that the interests or fundamental rights and freedoms of the applicant do not outweigh the legitimate interests of Edwards e.g. forwarding your contact details to assessment centers for conducting additional tests, forwarding your data to other Edwards entities that may be interested in your profile.
If you wish to apply for a job in a country outside of your home country, we may need to ask you questions that are specific to the country where the job is located. This is because in certain countries, before we can offer someone a job, we have to ask certain additional questions. These questions will be relevant and necessary for the job advertised and consistent with our values.
If you provide any information in relation to third parties or referees, you are responsible for obtaining their consent and ensuring they are aware that their details will be forwarded to, and used by, Edwards.
Access to your personal information is limited by need. All recruitment staff within Edwards worldwide have access to your profile on the database and are able to match your details to current vacancies.
SAP can access your personal information as is necessary to perform its functions but may not share any information without first obtaining permission from Edwards. From time to time, in addition to SAP, we may need to share your personal information with other third parties. However we will only disclose your personal details for the following reasons:
Because Edwards is a global company with locations in many different countries, we may transfer your Personal Information from one legal entity to another or from one country to another in order to accomplish the purposes listed above. We will transfer your Personal Information consistent with applicable legal requirements and only to the extent necessary for the purposes set out above. Within Edwards, Personal Information is transferred subject to the same rules and levels of security. If required, data processing agreements will be in place to ensure the necessary level of protection.
Edwards relies on available legal mechanisms to enable the legal transfer of Personal Information across borders. To the extent that Edwards relies on the standard contractual clauses (also called the model clauses) to authorize transfer, Edwards will comply with those requirements, including where there may be a conflict between those requirements and this Notice.
Edwards will not sell or otherwise share your Personal Information outside Edwards, except to:
Edwards will retain your personal information as long as necessary to achieve the purposes for which it was collected. If you are given and accept an offer of employment by Edwards, personal data collected during your pre-employment period will become part of your Edwards personnel records, to be retained throughout and for a period after your employment. You will be further informed of the processing of your personal data by Edwards within the framework of personnel management and payroll administration at the time of employment.
If Edwards does not employ you, Edwards may nevertheless continue to retain and use personal data collected during the recruitment process in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit a resume or other information to Edwards again in the future, as well as for system administration and to perform research and analysis.
Edwards determines the retention period of your information based on the following retention criteria:
In addition to our commitment to transparency and this notice to applicants in order to respect the right to be informed, we also respect the following rights:
We respect these rights and have processes in place to recognize and respond to individuals wishing to exercise these rights. You may request to exercise any of these rights through your local human resources contact or via email@example.com.
Edwards is committed to making sure that your personal information processed in the System is kept secure and has implemented appropriate technical measures and security policies that protect the information it has under its control from:
All Edwards personnel and any third parties which Edwards engages to process your personal information are obliged to respect the confidentiality of your information.
When you visit our website, we may send “cookies” to your computer. A cookie is a small text file or piece of data that a website that you visit can place or save onto your computer. Cookies do not themselves contain any personally identifiable information. However, if you provide such personally identifiable information to us, such information may be linked to the data stored in the cookie. There are two types of cookies. The first type saves a file for a longer period of time onto your computer, and it can remain on your computer after you shut it off. Such cookie could, for example, be used to tell a visitor what information on the website has been updated since his or her last visit to that website. The second type of cookie is called “session cookie.” While you are visiting a website, session cookies are temporarily stored in your computer’s memory. This could be done, for example, to keep track of what language you have chosen at the website. Session cookies are not stored for a long period of time on your computer, since they disappear when you close your web browser. We may use third parties to assist us in collecting or processing information obtained through cookies.
How to Avoid Cookies:
If you are concerned about an alleged breach of privacy law or any other regulation by Edwards, you can contact firstname.lastname@example.org.
An Edwards Privacy Officer will be made available to investigate your complaint and give you information about how it will be handled.
If we do not address any of your requests, or fail to provide you with a valid reason why we are unable to do so, you have the right to contact supervisory authority to make a complaint. You can find your local supervisory authority at following link http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
Edwards may change this data privacy statement, should it become necessary to do so. This notice may also be supplemented by other statements as needed to comply with local requirements in the country where you live or where employee representation agreement exists.